Constitution

Revised October 19, 2016

CONSTITUTION OF THE ALABAMA SOCIETY OF PROFESSIONAL LAND SURVEYORS

PREAMBLE

Recognizing that the true merit of a profession is determined by the value of its services to society, the “Alabama Society of Professional Land Surveyors” does hereby dedicate itself to the promotion and protection of the profession of Land Surveying as a social economic influence vital to the welfare of society, community, and state.

ARTICLE I – NAME AND LOCATION

SECTION 1 – The name of this organization shall be the “Alabama Society of Professional Land Surveyors.” It shall hereinafter be called the Society.

SECTION 2 –The headquarters of the Society shall be located at such place as may be designated by the Board of Directors of the Society.   

ARTICLE II - OBJECTIVES

SECTION 1 – The objectives of this Society shall be:

(1)           To advance the study of Land Surveying and the education of Land Surveyors.

(2)           To promote the common good and welfare of its members and activities in the profession of Land Surveying.

(3)           To foster high standards of professional ethics and practice.

(4)           To discourage unethical and illegal practices and professional abuses in Land Surveying.

(5)           To promote public knowledge, faith and reliance in the Registered Land Surveyors and their work.

(6)           To aid and encourage the interest of the Junior Members of the organization.

(7)           To establish better relations between the Land Surveyors and other professions interested in Land Surveying.

(8)           To foster and support legislation generally beneficial to the profession and the state of Alabama, its subdivisions, and to the public.

(9)           To promote closer relations, understanding, and cooperation within the profession.

(10)         This Society in all its activities and in its membership shall be non-political, non-partisan, and non-sectarian.

ARTICLE III – MEMBERSHIP

Membership in the Society shall be of the following grades and classifications:

SECTION 1 – MEMBER:  Any Registered Professional Land Surveyor in the State of Alabama.

SECTION 2 – ASSOCIATE MEMBER: Any Registered Professional Engineer or Registered Professional Land Surveyor in another state.

SECTION 3 – AFFILIATE MEMBER: Survey Technicians : those whose employment is in or directly related to the surveying profession, and students of Civil engineering or Land Surveying fields who are enrolled in and attending a college or university.

SECTION 4 – FELLOW MEMBER: Any person of excellent character and distinguished Land Surveying achievements who has been a Professional Land Surveyor, actively engaged in Land Surveying for at least twenty years and a member of this Society for at least ten years, may be elected a FELLOW MEMBER of the Society by a unanimous vote of the Board of Directors of the Society. The number of Fellow Members of the Society shall not exceed FIVE percent of the total membership of the Society in the membership year preceding the making of a nomination for “Fellow”. Nominations for the Grade of “FELLOW” shall be made by members of the Board of Directors, only.

SECTION 5 – SUSTAINING MEMBER: Any person, firm, association, company, corporation, institution, or individual who wishes to promote the objectives of the Society (as described in Article II, Section 1).

SECTION 6 – LIFE MEMBER: Any member who has achieved acknowledged eminence in the Profession of Land Surveying, has rendered outstanding service to the profession and to the Society and has been a member in good standing of the Society for five consecutive years may, upon nomination by a member of the Board of Directors, be elected a LIFE MEMBER by a unanimous vote of the Board of Directors.

SECTION 7 – RETIRED MEMBER: Any member retired from the active practice of Land Surveying who has been a member of the Society for at least five years continuously prior to retirement. To qualify for the grade of “RETIRED MEMBER” one must have attained official retired status as defined by the U. S. Social Security Administration regulations, and shall file a letter requesting RETIRED MEMBER status, certifying compliance with the requirements of said Social Security Regulations.

SECTION 8 – HONORARY MEMBER: The Board of Directors shall be empowered to designate as an Honorary member, any person of good report and character that has rendered special and valuable service or services to the Society of such an extent as to warrant, in the opinion of the Board, the extension of such a recognition. Honorary members shall be voted upon annually by the Board; honorary membership to expire coincidentally with the normal membership anniversary.

SECTION 9 – The Board of Directors of the Society shall adopt and supply to each classification of membership in the Society, upon admission or advancement from one classification of membership to another, a suitable Certificate of Membership.

SECTION 10 – Dues and dues policies shall be established by the Board of Directors.

SECTION 11 – Full VOTING PRIVILEGES shall be accorded to Members, Life Members, Retired Members, and Fellow Members only. All rights and privileges pertaining to membership in the Society shall be accorded to All Members of the Society, regardless of classification, except as to Voting Privileges. Members, Life Members, Retired Members, and Fellow Members shall be eligible to hold office in the Society.

ARTICLE IV - OFFICERS

SECTION 1 – The Officers of the Society shall consist of

A President

A President-Elect

A Vice-President

A Secretary-Treasurer

An American Congress on Surveying & Mapping - National Society of Professional Land Surveyors Liaison Officer, to be known in this Society as “THE NSPS DIRECTOR” for the Society all of whom shall be elected by the Members.

SECTION 2 – The Board of Directors of the Society shall be constituted as follows:

The President, who shall be Chairman;

The President-Elect, who shall be Vice Chairman;

The Vice President, who shall be Second Vice Chairman;

The Secretary-Treasurer, who in addition to being Secretary of the Society shall also be Secretary of the Board of Directors;

the “NSPS Director,”

the Immediate Past President; and

the nine Directors, each of whom shall be elected by and from his/her respective District of the nine Districts.

SECTION 3 – Terms for office of the officers elected by ballot shall be One year; except for the Directors whose terms of office shall normally be Two years, and the NSPS Director, whose term of office shall be Three years; or until their successors in office have been duly elected and qualified.

SECTION 4 – The President-Elect and Vice President shall not be eligible for election for more than one consecutive term of office. The NSPS Director shall not serve more than six consecutive years. There shall be no restriction as to re-election of the Secretary-Treasurer nor the nine Directors.

SECTION 5 – A vacancy in the office of President shall be filled by the President-Elect during the unexpired term of the President and the next full term for which the President-Elect had been elected. A vacancy in the office of the President-Elect may remain vacant during the unexpired term of that office. A vacancy in the office of Vice President shall be filled by an election by the Board of Directors of one of the members of the Board. In case of disability, removal from the state, or neglect in the performance of his duty by an officer of this Society, the Board of Directors shall have the power to declare the office vacant. A vacancy in any office except that of President-Elect shall be filled for the unexpired term by a majority vote of the Board of Directors at the meeting of the Board at which the vacancy is declared to exist, or at the next meeting of the Board of Directors, at such time and place as the Board deems appropriate, it shall be the duty of the President to declare that a vacancy exists.

SECTION 6 – The areas of the districts to be represented by the nine Directors shall be fixed by the Board of Directors as specified in the By-Laws of the Society.   

ARTICLE V - ADMINISTRATION

SECTION 1 – The management of the Society’s business and fiscal affairs shall be vested in the Board of Directors who shall have complete authority to act for the Society; being restricted in its action only by the Constitution and By-Laws of the Society. For the purpose of this Constitution, the Board of Directors includes the nine Directors, President, President-Elect, Vice-President, Secretary/Treasurer, Immediate Past President and NSPS Director of the Society.

SECTION 2 – Executive Director: The Board of Directors may employ an Executive Director, who shall be directly responsible to the Board of Directors, the President and to the Secretary-Treasurer. The Executive will manage the adminstrative affairs of the Society pursuant to the directions of the President and the Board of Directors and shall maintain records as specified.

SECTION 3 – The Board of Directors shall hold at least three meetings annually, at such times and places as it may designate, for the transaction of Society business. Special Board Meetings may be called at any time or place by the President or a majority of the Board Members.

SECTION 4 – Five members of the Board shall constitute a quorum for the transaction of business, and they shall be governed by a simple majority vote, unless otherwise stipulated in the Constitution or By-Laws.

ARTICLE VI – MEETINGS

SECTION 1 – The Society shall hold one regular meeting each year which shall be known as the “Annual Meeting.” It shall be held at such time and place as may be prescribed by the Board of Directors.

SECTION 2 – The Board of Directors may call and hold such additional meetings of the Society as it may deem wise and expedient.

SECTION 3 – Special Meetings of the Society may be called by the President. The call for such meetings shall be issued ten days in advance, and shall state the purpose thereof. 

ARTICLE VII – BY-LAWS

SECTION 1 – The management and actions of the Society shall be subject to the By-Laws adopted by the Society.

SECTION 2 – The By-Laws shall provide the manner of admission to and expulsion from the Society, the manner of nomination and election of officers, the detailed duties of officers and standing committees, the amounts of Fees and Dues and other features pertinent to the proper operation of the Society.

 ARTICLE VIII - AMENDMENTS

SECTION 1 – Constitution. Petitions for proposed amendments to the Constitution must be in writing, signed by at least ten members of the Society and presented to the Secretary at least 45 days prior to the date of the next Annual Meeting. The Secretary shall send copies of all proposed amendments to all members of the Society at least 30 days prior to the Annual Meeting. Such proposed amendments shall be in order for discussion at said meeting, and may be amended in any manner pertinent to the original proposals by a majority vote at such meeting. The proposed amendments, in their original form if not amended, or, if amended, in their amended form, shall then be approved or disapproved by a majority vote of those members present and voting.

SECTION 2 – By-Laws. Petitions for proposed amendments to the By-Laws must be in writing, signed by not less than five Members of the Society and presented to the Secretary-Treasurer at least 45 days prior to the date of the next Annual Meeting. The Executive Director under the direction of the Secretary-Treasurer shall post the proposed amendments on the Society’s website and send an electronic announcement of such posting to all members of the Society at least 45 days prior to the Annual Meeting. The notice will inform the members that they may visit the Society’s website, view the proposed amendments to the By-Laws (the original proposal), and must attend the Annual Meeting in order to vote on the original proposal. The notice will also inform members that they may offer amendments to the original proposal by submitting them in writing to the Secretary-Treasurer no less than 10 days prior to the Annual Meeting. Such proposed amendments shall be in order for discussion at said meeting. No other amendments to the original proposal will be allowed at the Annual Meeting. The proposed amendments, in their original form if not amended, or, if amended, in their amended form, shall then be approved or disapproved by a majority vote of those members present and eligible to vote at said Annual Meeting.

SECTION 3 – Amendments to the Constitution or the By-Laws proposed by the Resolutions and By-Laws Committee through the Board of Directors may be processed as stated in Sections 1 and 2 above, the requirement for signatures being excepted.

ARTICLE IX – TREASURER BOND AND DEPOSITS

SECTION 1 – The Secretary-Treasurer shall be bonded by a Surety Company authorized to do business in the State of Alabama in the amount of $25,000.00. The premium on such bond shall be borne by the Society.

SECTION 2 – The funds of the Society shall be deposited by the Secretary-Treasurer in a Bank or Trust company in the State of Alabama whose deposits are insured under the provision of the Federal Deposit Insurance Act.

ARTICLE X - DISTRICTS

SECTION 1 – The state of Alabama shall be divided into nine (9) districts for the purposes of representation, elections and other purposes as set forth in the constitution. The Board of Directors is responsible for determining district boundaries and proper representation.

SECTION 2 – Members shall be assigned to the district in which they reside unless they request assignment to the district in which they primarily practice but in no case to more than one district.

ARTICLE XI – DISTRICT OR SUB-DISTRICT CHAPTERS

SECTION 1 – To aid and assist in carrying out the objectives and purposes of the Society, the Society will recognize the formation of Local Chapters of the Society in any city, county or group of counties in the State.

SECTION 2 – A minimum of six (6) members of the Society shall be required to form a local chapter. Such groups shall petition the Board in writing, and if the Board approves, these members may form, subject to the Constitution of the Society, a local Chapter to carry out more effectively the aims of the Society.

SECTION 3 – The primary purpose of local chapters shall be to promote the objectives of the Society.

SECTION 4 – Local chapters shall adopt the Society’s Constitution. The Society Board of Directors shall develop guidelines for the operation of all chapters.

SECTION 5 – All members of chapters are required to be members of the Alabama Society of Professional Land Surveyors.

SECTION 6 - The Board of Directors by an affirmative vote of two-thirds of those in attendance at a Board of Directors meeting, may revoke the charter of a chapter. 

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